Early Education

Director: Maggie Flores

Early Ed. Office Manager: Elena Prado

Early Ed.Asst Office Coordinator: Dolores Torres

ECAT Secretary-Nancy Severiano

• Oversee Early Education, 
  • (CCTR/CSPP)
• Lead Early Ed Budgets 
• Supervise and Support Early Ed team
• Work Cooperatively with Special Education Early Ed Team
• Curriculum and Early ed instruction
• Admin IEPs
• Supervise and Support 
• Early Ed MTSS Specialist
• Day to day operations
  • Support with sub coordination
  • Staffing needs
  • Responds to emails
• Coordinate and Lead MTSS/SST/PLC/Staff/PD  Meetings
  • Provide instructional leadership to certificated and classified staff, including recommending relevant professional development activities for staff.
• Approve PBRs, REQs, MOUs
• Learning Genie management
• Liaison between DO/Principals
• Liaison between Childcare Licensing department 
• Learning Genie data management
• Support with Hiring Early Ed Staff
• Direct and supervise the operation of the Early Education programs  as established by Federal and State regulations, and SBUSD
• Oversee the selection and training of certificated and classified staff; assign and review work
• Attend local, state, and regional conferences and workshops to maintain knowledge of the latest research, initiatives, legislation, and policies impacting Early Ed programs and services. 
• Supervise and Support Early Ed Teachers, Early Ed pareducators 
• Direct and monitor instructional activities
• Ensure implementation of State and Licensing requirements 
• Serve as liaison with the California Department of Education (CDE) and California Department of Social Services (CDSS) in the coordination of Early Ed programs. 
• Liaison between SBCOE Early Care and Education Program
• Liaison between SBCOE-Child Care Planning Council (CCPC),
• Liaison between SBCOE- Inclusive Early Education 
• Liaison between SBCOE-Inclusive Early Education Expansion Program (IEEEP), 
• Direct oversight Quality Counts (QC)
• Parent Communication as needed
• Literacy Moves Coordination

• Sub caller/staffing coordinating needs
• Payroll
• Employee Qualifications/Requirements 
• Track and report staff attendance.
• Classroom orders
• Budget support
• State reporting
• Student Enrollment Preschool as needed
• Prepare PBRs
• Create needed REQs
• Request budget transfers 
• Create and submit MOUs 
• Keep track of invoices
• Issue keys to staff when necessary. Update key log and keep current.
• Assist with field trip applications for district approvals.
• Coordinate field trip transportation.
• Assist families as needed
• And all other duties as assigned.
• Assist in coordinating a variety of office activities and program events to assist the administrative staff in the efficient operation of the program.

• Collaborate with District staff, site admin & local agencies to ensure students placement.
• Student Enrollment (Preschool and Infant/Toddlers)
• Add all new students into Aeries and ParentSquare
• Updates family information for yearly roll overs (Aeries)
• Submit work orders
• Work with administrative staff to ensure that enrollment counts
•  Create and maintain a waiting list for different programs and ranking systems for eligibility purposes according to policies and procedures.
  • Upkeep student waiting list, confirm with site staff and families of updates.
  • Process, manage, clean up duplicates, merge applications in spreadsheet as needed
• Maintain enrollment waiting list
• Process parent fee/payments
• Submit work orders
• Attendance
• Deliver new student files
• Connects Families to School Communications
• Translate/Interpret for teachers
• Assist with preparing field trips and permission slips 
• Coordinate and adjust meals with Food Services.
  • Work and coordinate with the Nutrition Services department to verify and ensure the correct amount of student meals in each school site for each program and adjust as needed.
• Follow up on students' attendance after the 3rd day. (Teachers will communicate with Office managers to report when students have been absent for 3 days or more.
• Assist in coordinating a variety of office activities and program events to assist theadministrative staff in the efficient operation of the program.

• Communication & Support: Answering and directing phone calls, managing office emails, and greeting families. This includes maintaining regular contact with TCRC coordinators, the main office, and outside agencies to facilitate communication and referrals. Handling mail, opening and closing the office, and maintaining a clean and presentable office environment.
• Documentation & Files: Maintaining and updating various ECAT spreadsheets and calendars. managing CUM files, collecting and preparing intake documents for families, and making copies for the team.
• Scheduling & Coordination: Scheduling IEPs and assessments, calling families to remind them of upcoming appointments,  coordinating Interpretation for IEPs,and coordinating logistics with various team members.

• Student Data Management: Entering student information into Aeries and Siras, requesting SSIDs, and cleaning up system errors.
• Program Support: Acting as the point person for Language Groups, which includes coordinating with SLPs and managing student iPads.
• Administrative: Ordering ECAT office supplies, submitting ECAT work orders, and coordinating the setup of student transportation.
• Meetings & Trainings: Attending various meetings (TCRC, Sped, etc.) and specific training for programs like Siras and Aeries as needed.
• End-of-Year & Onboarding: Managing the transfer of CUM files to new schools and scheduling transition IEPs. The role also involves training new staff members on program duties.
• Interpretation: Providing  interpretation for assessments, phone calls with Spanish-speaking families, and nurse screenings.
   

Early Ed. MTSS/TOSA: Jenna Turner

Early Ed Teachers:

Early Ed Paraeducators 

• Supports teachers with curriculum implementation and questions.
• Leads Second Step Curriculum
• Collaborates with director and Leads MTSS/SST/PLC/Staff/PD  Meetings
  • Provides support  to certificated and classified staff, 
  • Collaborates our preschool teachers' in supporting at risk students who might require additional services and interventions to our newly enrolled population.
  • Responsible for holding biweekly MTSS/SST meetings where students are brought in for discussion

• Conducts student observations and works with teachers, providing support for the students.
• Liaison between Preschool and Sped 
• Site Visits for instructional support as needed. 
• Attend IEP meetings as scheduled
• Learning Genie data
• Office support as needed
• Staffing Support as needed
• In the absence of an FEL in our program, MTSS/TOSA collaborates with the elementary schools FEL to find support for our families.

• The teacher is responsible for the whole class, he/she remains with the majority of the students.
• Supervises and directs paraeducators working in the classroom.
• Eyes on children at all times
• Positive interactions with students while playing/learning indoors or outdoors.-Talk with students while they play and learn (Learning Through Play)
• Beginning of the year learning: Focus should be, Social Emotional Dev. Language & Literacy dev, Approaches to Learning and self regulation, and Physical Dev. 
• Complete DRDP and Facilitate conference twice a year.
• Plan and follow Curriculum, this should be utilized as a guide to plan learning activities
• Weekly lesson plans, and be able to differentiate individualized learning.
• Send out any parent communication (written communication or ParentSquare messaging).
• The teacher is responsible for following and implementing program/school policies and procedures to keep students safe and healthy. 
• Teachers are responsible for ongoing parent communication. Making sure (Collaborate with Sped team regarding any parent communication)
• Collaborate with Sped Team
• Support with bathroom needs (potty training, diaper changing etc…)
• Enter daily meal counts.
• Assume responsibility for the health, safety and welfare of children before, during and after school hours. 
• Engage in ongoing professional learning.
• Perform other duties as assigned.

• Eyes on children at all times
• Support students, physically and  emotionally (Be that Adult)
• Positive interactions with students while playing/learning indoors or outdoors.-Talk with your kiddos while they play and learn (Learning Through Play)
• Beginning of the year learning: Focus should be, Social Emotional Dev. Language & Literacy dev, Approaches to Learning and self regulation, and Physical Dev. 
• Communicate Parent concerts/wonders/questions to the lead teacher. (They should make the ultimate decision). 
• Set up teacher suggested activities when needed set-up your own activities.
• Support teachers follow and implement program/school policies and procedures to keep students safe and healthy.
• During the circle if the teacher has to step a side (in the class) keep students engaged.
• Clean/wipe down tables
• Set up and pick up meals
• Support in toy sanitizing as needed
• Set up and Clean-up outdoor activities
• Keep up with the sign-in/out book(mark student abscess, reason for absences, check signatures and times listed etc…)
• Support with bathroom needs (potty training, diaper changing etc…)
• Help teachers gather DRDP data, observations/notes on sticky notes/notepads etc… 
• Collaborate with Sped Team
• Support teachers enter daily meal counts 
• Please report to the office anytime you will be leaving campus
• Be present, no distractions (Cellphone).
• If bilingual, support teachers with interpretation and translating. 
• Perform other duties as assigned.

Early Ed Special Education Service Provider (ESN & Inclusion teachers):

Early Ed Health Assistant:

• Facilitate the successful participation of students on their caseload:
  • Collaborate with general teachers to plan and adapt curriculum for students.
  • Uphold program expectations and support students from diverse backgrounds.
  • Ensure student health and safety, and maintain a safe classroom.
  • Set and maintain standards for student behavior.
  • Assist students with personal care, hygiene, and medical needs.
  • Supervise students during activities and on field trips.
  • Case manage assigned students with IEPs and schedule meetings.
  • Support general education teachers and collect student assessment data.
  • Guide and support paraeducators in instruction and student well-being.
  • Connect with families to build partnerships and support learning.
  • Create instructional materials to meet student learning goals.
  •  

• First Aid as needed.
• Maintain & update student files
  • Immunization Records
  • Medical Records
  • Disability Report
  • Compile data for reports
• Maintain AED, disaster and first aid kits for the program.
• Assist with Medically fragile students with: 
  • Toileting, catheterization, suctioning, colostomy care, oxygen administration. 
• Support with Administering  prescribed medication or other approved treatments to students with Dr. instructions..
• Provide information to families regarding communicable diseases as needed. 
• Perform other clerical duties as assigned.