Independent Study Physical Education Guideline & Form (rev. 02.01.21)
School Volunteer Registration Application and Clearance Information: [English] | [Spanish]
Student Transportation Form and Driver Checklist: [English] | [Spanish]
Volunteer Project Request Form and Flowchart: [English] | [Spanish]
Inter-scholastic Team Sports Physical Form: [English] | [Spanish]
Independent Study Physical Education Guideline & Form: [English] | [Spanish] (rev. 02.01.21)
Complaint Form: Williams Uniform Complaint Procedures: [English] | [Spanish]
Parent Consent for Release of Information: [English] | [Spanish]
Photography Video Opt-Out Form: [English] | [Spanish]
Physical Education Medical Exemption Approval Form: [English] | [Spanish]

Planning Guidelines for Co-curricular Activities

DESTINY LIBRARY CATALOG

The Destiny Library Manager is web-based, allowing access to the catalog from any computer with an Internet connection. The following information provides students, parents and teachers with the tools to access and navigate the library catalog.

Destiny is accessible from any computer with an Internet connection at https://sbunified.follettdestiny.com

Click on your school and refer to the search instructions below.

CATALOG SEARCH INSTRUCTIONS

• Click on the Basic Search tab. Enter a search term in the Find box. Click on the appropriate search button below the box, such as Keyword, Title, etc. Results will then be displayed. The number of copies available is shown to the right of the title. Click on Details for more information.
• Too many or too few titles found? Click on Refine Your Search to try again.
• Note: Do not use the Back button to return to a previous screen. This will cause you to exit the catalog. To return to the Find box, click on Library Search on the green line at the top of the screen.

Questions? Contact your library technician for help.

The Office of Research and Evaluation supports site and district leadership teams in monitoring trends in student learning, using educational data to inform school and district annual planning, and designing program evaluations. In addition, the office conducts district-wide research and evaluation studies, manages district-wide survey administration, and processes requests to conduct academic and evaluation research.

Ad-hoc reporting for SBUSD employees is facilitated by Education Technology Services (ETS). Please submit a ticket to ETS through Zendesk for support in creating queries or custom reports, and select Aeries under Issue Type.

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DISTRICT-WIDE SURVEY RESEARCH ADMINISTRATION

SBUnified contracts with professional research entities for the administration and analysis of many district-wide surveys, in addition to developing and administering our own surveys. Survey research administration may include, but is not limited to the California School Climate, Health, and Learning Surveys (Cal-SCHLS).

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RESOURCES

California Department of Education (CDE):

Data and Statistics: Data and statistics collected from California schools and learning support resources to identify trends and educational needs and to measure performance

Testing and Accountability: Provides information on student academic achievement and program requirements

California Accountability Model and School Dashboard: California’s new accountability and continuous improvement system provides information about how local educational agencies and schools are meeting the needs of California’s diverse student population based on a concise set of measures

State Priorities Snapshot: Graphic display of data required for the Local Control and Accountability Plan (LCAP) relating to implementation of state priorities in the areas of Student Achievement, Student Engagement and School Climate

Santa Barbara Unified School District:

School Accountability Report Cards (SARCs)

Testing and Assessments

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INTERNAL PROGRAM EVALUATION

The office of Research and Evaluation supports increasing site and district capacity to conduct internal program evaluations. This includes programs developed by staff, as well as professional programs that are adopted and piloted by sites. Please follow the steps below to plan your internal program evaluation.

STEPS TO APPROVAL

1. Prior to the pilot, adoption, or implementation of a program, site administrator creates a program evaluation plan.
2. Site principal submits the completed program evaluation plan to their assistant superintendent for review, and for peer review.
3. Assistant superintendent requests review by Research and Evaluation, as needed.
4. Assistant superintendent approves or disapproves the program evaluation plan.
5. If a contract or MOU is required with a vendor or outside agency, a meeting will be requested with appropriate parties. Board approval may be required on a case-by-case basis.

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ACADEMIC AND EVALUATION RESEARCH BY COMMUNITY PARTNER OR ACADEMIC RESEARCHER

If you are a community partner or academic researcher (including SBUnified employees enrolled in a graduate program), and wish to conduct a program evaluation or academic study, please work with school administration to complete an application to conduct research. This includes community partner requests for administrative data for grant reporting purposes.

SBUnified opens two research application windows annually, October 01-31 and March 01-31. Applications must be submitted during an application window for consideration. 

The application consists of an online application, IRB Approval letter, and supplemental documents, if applicable (see instructions below). All components of the application must be submitted during the application windows for consideration; multi-year proposals are welcome.

Research Application Deadlines: October 31 and March 31
 

RENEWAL APPLICATIONS

The following submission guidelines apply for renewal applications only:

• The online application to conduct research during the school year must be completed on or before the Research Application Deadlines for consideration.

• Do not contact school or district staff regarding potential modifications to your existing project at this time; please describe in the online application only.

• For online applications submitted on or before the Research Application Deadlines, the supplemental documents may be submitted up to 30 calendar days after the deadline. See instructions and supplemental forms below.

SBUnified Research Application – Instructions and Supplemental Forms (Deadlines: November 30 and April 30)

NEW APPLICATIONS

Step 1: Contact the school administrator(s) to discuss your idea for academic or evaluation research in relation to how it supports school and district goals. This informal conversation should occur before you have developed a robust proposal in order to lay the groundwork for gaining potential access to a school site for research purposes. For projects that involve a district office department, please engage in conversation with the respective district administrator(s). It is critical that the administrator(s) fully support your work; no formal application will be considered without the respective administrator’s support.

Step 2: Complete the online application in collaboration with the school or district administrator(s) overseeing the site(s) at which you wish to conduct research, or whose administrative data you wish to access by October 31 and March 31.

Step 3: Complete all required supporting documentation as directed in the application form, also listed in the form below “SBUnified Research Application Instructions and Supplemental Forms.” Email the supporting documentation to Ismael Paredes Ulloa, Director of Community Partnerships, iparedesulloa@sbunified.org and CC the primary SBUnified administrator(s) with whom you developed the application by November 30 and April 30. Please list the project title in the email subject line to ensure it can be matched to the online application. Submissions outside of a window will not be considered.

REVIEW AND NOTIFICATION PROCESSES

AA team of administrators will review the application, which will be considered in accordance with SBUnified AR6162.8 governing research. SBUnified staff aim to have decisions made before the end of each school year, with board approval and preparations in place before the start of each school year. You will receive notification from the Office of Research and Evaluation regarding the status of your study.

APPROVED PROJECTS – NEXT STEPS

Step 4: As required, the Office of Research and Evaluation will inform a researcher if a written agreement (e.g. MOU) is required prior to beginning research activity, and will work with the researcher’s institution to complete it. The Office of Research and Evaluation will notify the researcher once the agreement has been approved by the SBUnified Board of Education, and that research activity may begin.

Step 5: As required, the Office of Research and Evaluation will inform a researcher if fingerprinting, tuberculosis (TB) clearance, and proof of COVID-19 Vaccination are required prior to beginning research activity in accordance with SBUnified BP and AR 6162.8.  The Office will provide directions on how to do so through the SBUnified Human Resources department. In accordance with BP and AR 6162.8, the associated costs shall not be borne by the district. Please note that SBUnified is able to accept copies of TB results and COVID-19 Vaccination, but is not able to accept proof of fingerprinting completed through other organizations; this is due to how the Department of Justice communicates with organizations regarding persons screened. Researchers and school sites will be informed once clearance has been verified, and research activities may begin.

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FORMS

Online Application to Conduct Program Evaluation and Academic Research (Deadlines: October 31 and March 31)

SBUnified Research Application – Instructions and Supplemental Forms (Deadline: November 30 and April 30)

Forms - Parent Consent for Release of Information

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Board Policies/ Administrative Regulations/ Resolutions

Use the following as a guide through the above policy link:

BP 6162.8 Research
AR 6162.8 Research

Thank you for your interest in conducting a research or evaluation study within the Santa Barbara Unified School District (SBUnified). All requests to conduct research or evaluation must be made in accordance with Board Policy and Administrative Regulation 6162.8 governing research within SBUnified, and must be approved in writing by the Superintendent or designee. Please read the Board Policy (BP) and Administrative Regulation (AR) 6162.8 governing research prior to engaging in the application process.

WHAT IS STUDENT SUCCESS TEAM (SST)?

The Student Success Team (SST) is a partnership between school and home that utilizes a problem-solving approach to help students be more successful in school, at home, and in the community. The SST includes the family, the student, the teacher(s), an administrator and may also include counselor(s), specialists and others who know the student or have expertise to address areas of concern.

HOW CAN THE SST HELP?

The SST can support students, their families and the classroom teacher(s) in a variety of ways such as:

• developing and implementing strategies to help the student with academics, behavior or social skills in the classroom and larger school environment
• helping to set up vision or hearing screenings and/or medical exams
• accessing resources and services in the school, the district, and the community, such as parent organizations, academic tutoring, after school and summer activity programs, or counseling services for students and/or families
• recommendations for further assessment

WHAT IS AN SST MEETING LIKE?

An SST meeting follows a process that includes:

• a discussion of the student’s strengths
• sharing of background information
• a discussion of the concerns/issues
• a brainstorming session in which all ideas are welcomed
• a summary of what actions will be taken, who is responsible for each action, and the date to be completed
• choosing a follow-up SST meeting date

Families will receive a copy of the information discussed at the meeting.

FAMILY MEMBER’S ROLE

Your involvement in the SST process is very important because you know your child better than anyone else. Your knowledge of your child’s strengths, interests, health, past history, etc., can be very valuable for the SST to develop an effective program for your child.